Yakha i-invoyisi ephucuzekile kubrawza yakho
Ukukhokhelwa kuqala nge-invoyisi ecacile, ephucuzekile. Kungakhathaliseki ukuthi uwumuntu ozimele okhipha isikhathi, umqashwa oqedela umsebenzi, noma ibhizinisi elincane elithumela isicelo sakho sokuqala sokukhokhwa, idokhumenti oyithumelayo iseta umoya. I-invoyisi ehlelekile, egcwele itshela ikhasimende lakho ngokucacile ukuthi lisenkweleti kangakanani, kungani, futhi likhokha kanjani. Eyokungahleleki noma engacacile imema imibuzo, ukubambezeleka, ne-imeyili yokulandelela ephazamisayo. Izindaba ezinhle ukuthi awudingi isofthiwe yezimali noma ukubhalisa ukukhiqiza into ecwebezelayo. Lo Mkhiqizi we-Invoyisi ukuvumela ugcwalise ifomu elula futhi ukhiphele i-PDF ecacile, khona lapha kubrawza yakho.
Yini okufanele ibe khona ku-invoyisi ngayinye
I-invoyisi iyisicelo esihlelekile sokukhokhwa, futhi izinto ezimbalwa kufanele zibe khona kucishe zonke ezithumela zakho. Ukushiya noma yiziphi kuzo yisizathu esivame kakhulu se-invoyisi ukuphikiswa noma ukukhokhwa kwayo ngokwephuza.
- Inombolo ye-invoyisi. Nika i-invoyisi ngayinye isibonisi esiyingqayizivele futhi uzinombole ngokulandelana, ukuze i-invoyisi entsha ngayinye iphakeme kunengaphambili. Ukubalwa kugcina amarekhodi akho ahlelekile, kwenza i-invoyisi ethile ibe lula ukubhekiselwa kuyo, futhi kukhombisa ukuthi usebenzisa umsebenzi ohlelekile.
- Imininingwane yebhizinisi lakho. Faka igama lakho noma igama lenkampani, ikheli, kanye nolwazi lokuxhumana njengocingo ne-imeyili. Ilogo yengeza isimo sobuchwepheshe kodwa ayimfuneko.
- Imininingwane yekhasimende lakho. Engeza igama, ikheli, kanye nolwazi lokuxhumana lomuntu noma inkampani oyibiza. Ukuthumela i-invoyisi kumuntu ofanele kugwema ukuthi ilahleke ngaphakathi.
- Usuku lokukhishwa nosuku lokugcina. Sho usuku i-invoyisi eyakhiwa ngalo kanye nosuku okulindeleke ukukhokhwa ngalo. Izinsuku zokugcina zivame ukusethwa ngezinsuku eziyi-10, 15, noma 30 ngemuva kokukhishwa, noma nje "due on receipt."
- Imigqa yezinto ehlukanisiwe. Bala umkhiqizo noma insizakalo ngayinye emgqeni wayo ngokuchazwa, inani noma amahora, izinga, kanye nesamba somugqa. Imininingwane yenza izinkokhelo zibe lula ukuqondwa futhi zicishe ukuphikiswa.
- Isamba ngaphambi kwentela, intela, kanye nesamba. Bonisa isamba ngaphambi kwentela, bese ubale noma yiliphi intela yokuthengisa, i-VAT, ukuthunyelwa, noma izaphulelo ngokwehlukene, bese uqedela ngesamba esigcwele okumele sikhokhwe. Ukwehlukanisa lokhu kugcina izibalo zicacile.
- Imigomo yokukhokha nendlela. Chaza ngokucacile ukuthi kufanele kukhokhwe nini nokuthi kukhokhwa kanjani, kungaba yidluliswa kwebhange, ikhadi, noma enye indlela. Imiyalo ecacile isusa ukuxaka futhi inciphisa ukubuyekezana.
I-invoyisi kuqhathaniswa nerisidi: azifani
Abantu bavame ukusebenzisa amagama ngokushintshana, kodwa i-invoyisi nerisidi zenza imisebenzi ehlukene emaphethelweni aphambene entengiselwaneni. I-invoyisi ikhishwa ngaphambi kokukhokhwa. Iyisicelo esisemthethweni esithi, ngempela, "nasi okusenkweleti kwakho futhi nasi indlela yokukhokha." I-risidi ikhishwa ngemuva kokukhokhwa, njengobufakazi bokuthi imali itholiwe. Cabanga nge-invoyisi njengesicelo nerisidi njengesiqinisekiso. Uthumela i-invoyisi ukuze ubuthe; uthumela irisidi ukuze uqinisekise. Ukugcina lokhu kubili kuhlukene kubalulekile ekugcineni kwakho amabhuku nasemarekhodini ekhasimende lakho, ikakhulukazi ngesikhathi sentela lapho womabili amadokhumenti esekela izinhlangothi ezihlukene zentengiselwano efanayo.
Amasu okukhokhwa ngokushesha
Ukukhokhwa ngokwephuza ngokuvamile akubandakanyi ikhasimende elingafuni ukukhokha kodwa i-invoyisi engacacile. Amasu ambalwa enza umehluko obalulekile ngokuthi imali ifika kanjani ngokushesha ku-akhawunti yakho.
- Setha usuku lwokugcina olucacile. "Net 30" kulungile, kodwa usuku lwekhalenda ("due by July 15") awushiyi indawo yokuchaza. Abantu bakhokha izikhathi zokugcina, hhayi izinto ezingacacile.
- Bala izi-invoyisi zakho. Ukubalwa ngokulandelana kwenza ukulandelela kube lula: ungabhekisela ku-"Invoice 0042" futhi zombili izinhlangothi zazi ngokuphelele ukuthi yiyiphi.
- Yenza inkokhelo ibe lula. Bala izindlela ozamukelayo kanye nemininingwane eqondile edingekayo ukukhokha, njengolwazi lwe-akhawunti noma isixhumanisi sokukhokha. Isinyathelo ngasinye esisusiwe sinciphisa isikhathi sokukhokhwa.
- Thumela ngokushesha. Nikeza i-invoyisi ngokushesha njengoba umsebenzi uthunyelwe, ngenkathi inani lisemqondweni wekhasimende. I-invoyisi eyephuziwe ikhombisa ngokuthula ukuthi nosuku lokugcina luyaguquka.
- Gcina ubuchwepheshe nokuhambisana. I-invoyisi ecacile, ehlelwe kahle ithathwa ngokungathanda kakhulu, futhi ifomethi eyaziwayo ifundisa amakhasimende aphindaphindiwe ukucubungula izikweletu zakho ngokushesha.
Ukulunga komkhiqizi wamahhala, ongadingi ukubhalisa
Amathuluzi amaningi okwenza i-invoyisi afuna i-akhawunti, imali yenyanga, noma uhlu lwamakhasimende akho ngaphambi kokukunika i-PDF. Lo mkhiqizi uthatha indlela elula. Ugcwalisa ifomu, amanani akho abalwa ngokuzenzakalela, futhi ukhiphela i-invoyisi ephucuzekile njenge-PDF, konke kubrawza yakho. Akukho okulayishwa kuseva, ngakho imininingwane yebhizinisi namanani owabhalayo ahlala kudivayisi yakho uqobo. Lokho kwenza kube ukhetho olusheshayo, oluyimfihlo lwe-invoyisi eyodwa nje, ukukhokhwa okungajwayelekile, noma noma ubani ongathandi ukunikeza izinombolo ezibucayi kwenye insiza yamafu. Kuhambisana kahle namanye amathuluzi wamadokhumenti ebhizinisi ethu, futhi lapho udinga ukuqinisekisa intela noma amasamba ngaphambi kokuthumela, izibali zethu zisekusondele.
Kubantu abaningi abazimele nasemabhizinisini amancane, yilokho kuphela okudingekayo ku-invoyisi: ifomu elicacile, izibalo eziqondile, kanye ne-PDF ecwebezelayo ongayithumela ngokuzethemba. Gcwalisa amasimu ngenhla, ukhiphe, futhi ubuyele emsebenzini owenza i-invoyisi ifaneleke.
Imibuzo evame ukubuzwa
Ngidinga i-akhawunti ukusebenzisa umkhiqizi we-invoyisi?
Cha. Ugcwalisa ifomu futhi ukhiphela i-PDF yakho ngqo kubrawza, ngaphandle kokubhalisa, ukungena, noma ukukhokhela.
Ingabe idatha ye-invoyisi yami ilayishwa kuphi?
Cha. Umkhiqizi usebenza ngokusekhaya kubrawza yakho, ngakho imininingwane yebhizinisi, ulwazi lwekhasimende, kanye namanani owabhalayo ahlala kudivayisi yakho futhi awathunyelwa kuseva.
Wumehluko muni phakathi kwe-invoyisi nerisidi?
I-invoyisi iyisicelo sokukhokhwa esithunyelwa ngaphambi kokuba ikhasimende likhokhe, ngenkathi irisidi kuwubufakazi bokukhokhwa okukhishwa ngemuva kokuba imali itholiwe. I-invoyisi iyacela; irisidi iyaqinisekisa.
Ngizibale kanjani izi-invoyisi zami?
Sebenzisa inombolo eyingqayizivele ye-invoyisi ngayinye futhi uyikhulise ngokulandelana, ukuze i-invoyisi entsha ngayinye iphakeme kunengaphambili. Ukubalwa ngokulandelana kugcina amarekhodi ahlelekile futhi kwenza noma iyiphi i-invoyisi ibe lula ukubhekiselwa kuyo.
Yiyiphi imigomo yokukhokha okufanele ngiyibeke ku-invoyisi?
Sho usuku lokugcina olucacile, njengokuthi "due on receipt" noma usuku olucacile lwekhalenda, futhi bala izindlela zokukhokha ozamukelayo kanye nemininingwane edingekayo ukukhokha. Imigomo ecacile ikusiza ukhokhwe ngokushesha.
Ngingakwazi yini ukwengeza intela esambeni se-invoyisi?
Yebo. Bala isamba ngaphambi kwentela, wengeze noma yiliphi intela yokuthengisa, i-VAT, ukuthunyelwa, noma izaphulelo njengemigqa ehlukene, bese ubonisa isamba sokugcina okumele sikhokhwe ukuze izibalo zihlale zicacile kwikhasimende lakho.